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ITEM NUMBER
1. Dental Discount Letters
These are letters instructing patient accounts to allow discounts on dental clinic treatment for Dental School students and staff and copies of letters to the Registrar instructing them that a student is receiving a discount.
Authorized Retention:
Retain for two (2) years after person is no longer employed by or attending the Dental School, then destroy, provided all payments have been made on the account.
2. Precious Metals Inventory
These records are inventories of gold and platinum received by the Dental School Purchasing Department, recording the date, supplier and amount received and also dispensary records of gold received, issued, amount and type.
Authorized Retention:
Retain for five (5) years, then destroy.
3. H.E.W. Authorizations
These are authorizations to bill H.E.W. for patients' dental care.
Authorized Retention:
Retain for three (3) years after authorization expires, then destroy.
4. Fee Waivers
These are records of waivers of dental fees for patients.
Authorized Retention:
Retain for two (2) years after waiver expires, then destroy.
Reviewed 2025-04-02